How to use smart chips in Google docs – The Ultimate Guide

How to use smart chips in Google docs – The Ultimate Guide

Picture this: you’re working on Google Docs, and you quickly need to reference some key information. Whether it’s a vital piece of data, a crucial contact, or even a specific document, wouldn’t it be fantastic to have that information at your fingertips within your current piece of work?

Enter Smart Chips, Google Workspace’s sneaky new feature, making life substantially easier for Google Docs users. This blog post will delve deep into the realm of Smart Chips, discussing what they are, why you need them, and most importantly, how to add them to your Google Docs. Are you ready to take your Google Doc skills to the next level? Let’s go!

What are Smart Chips?

Smart Chips are a new addition to Google Docs, an interactive feature that links various Google Workspace elements right within your document. Think of it like a data-driven chip that can connect your document to people, dates, events, files, and a whole lot more! This innovative technology simplifies collaboration, making it easier for users to access and share relevant information on-the-fly. Once a Smart Chip is added to a Doc, clicking on it reveals rich details and offers actionable options for content like emails, files, calendar events, and much more.

Why should you be using Smart Chips?

Smart Chips aren’t just a fancy addition to your Google Docs; they provide a whole range of practical benefits. They can enhance productivity and efficiency by minimizing the need to switch between various tools and tabs to find the information you require. By linking critical details within your document, you can save time, streamline your work process, and effectively collaborate with your team. Furthermore, Smart Chips give your documents an element of interactivity, making your work a more engaging experience for both you and your collaborators.

How to use Smart Chips in Google Docs

Now that you know the what and why of Smart Chips, it’s time to learn the how. Adding Smart Chips to your Google Doc is incredibly straightforward – just follow these simple steps:

– Open a Google Doc, or create a new one.

– To add a Smart Chip for people, files, or events, simply type “@” followed by the name of the person, file or event (e.g., @JohnDoe). A dropdown list will appear, and you can choose the desired item from the list. This will automatically create the Smart Chip in your document. It will let you choose entries from google calendar, google contacts, meeting notes, documents and slides.

– Alternatively, you can use the “@” plus a keyword linked to the person, file, or event (e.g., @meeting), and the closest matches will show up in the dropdown list. Hit the tab key to select it as well.

– Once the Smart Chip is in your document, click on it or hover over it to view the relevant details and access the actionable options.

Are there limitations to using Smart Chips?

While Smart Chips bring a wealth of functional benefits to Google Docs, it’s essential to be aware of a few limitations. At present, Smart Chips only work within an organization on Google Workspace – guest users and those outside the organization may not see or access the feature. Moreover, Smart Chips are limited to Google Workspace elements; they may not be suitable for integrating data from external tools or other applications your organization might use.

Smart Chips for the future

As Google refines and expands the Smart Chips feature, the sky’s the limit for what we can expect. Just as Gmail’s Smart Compose helps write emails faster, similar technologies could be in store for Google Docs – making creating content and managing projects even more seamless. As this exciting technology continues to evolve, stay tuned for the latest updates and enhancements to revolutionize your Google Doc experience.

Google Workspace’s Smart Chips is a game-changer for those seeking to enhance their productivity and collaboration when working with Google Docs. By offering a way to embed critical information at your fingertips, you can reduce time spent searching and switching between tools – giving you more time to focus on your work.

So, add Smart Chips and give it a try, level up your Google Docs skills, and discover a better, smarter way of working.

Are you ready to embrace the revolution?